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COVID-19 Precautions and Procedures

Our Commitment to you

Dear Friends,

After months of closure and many more months of uncertainty, we are absolutely delighted to have dates for re-opening Chewton Glen.

From Monday 17th May:

  • The hotel will open, welcoming all guests for overnight stays and dining inside and out.
  • The rule of 6 or 2 households applies when dining within any of our restaurants.

From Monday 19th July:

We look forward to welcoming you with no restrictions.

To find out more about restrictions within the hotel prior to Monday 19th July, please take a moment to review our Precautions & Procedures to give you confidence in your safety during your stay with us below.

I would like to take this opportunity to thank you for your continued support and patience during this time. My team and I are very much looking forward to welcoming you back to Chewton Glen from late spring.

Warmest regards,

Andrew Cook,

General Manager

 

Here's what to expect...

If you are visiting us for dining, spa or for an overnight stay...

NHS Track & Trace - We are supporting the NHS Covid-19 Track & Test service.  We are required by law to record and retain for a period of two weeks the names and contact details of all visitors to the property.  This information will be supplied to NHS Track & Test service on request.  We urge you to download the NHS COVID-19 app and to scan the QR code which is displayed at all entrances to the hotel and spa.

Pre-arrival Health Questionnaire - If you are a residential guest or visiting the spa, you will be asked to complete a pre-arrival health questionnaire and return it prior to arrival. If you are receiving this email on behalf of your household please complete one form per household. 

Temperature Checks - We will be performing temperature checks for our spa guests and if your temperature is 38 degrees or above, unfortunately, you will be declined entry and your deposit refunded or your stay re-scheduled.

Face coverings - Face coverings will be required in all public areas.

Social Distancing - Please respect the social distancing measures in place.

Staying with us? 

Valet Parking - Your car will not be valet parked so you will be required to park your car yourself and make your way to the hotel entrance.

Porter Service

- Luggage handling will be modified to promote the safety of our guests and team members

- When using hotel transport all team members and guests will be required to wear face-covering

Housekeeping Protocols

- We have cleaned your bedroom using an enhanced cleaning regime using a highly effective sanitising product

- Rooms will be ventilated with windows open during the cleaning process

During Your Stay

- Please use your bedroom toilet rather than toilets in public areas

- Please wash your hands when returning to your bedroom

- Please utilise the interactive Crave tablet to communicate with our team as much as possible

Activities On-site

- Kids club will be available where we can ensure social distancing measures are in place

- Please be advised that bikes can be arranged at reception, and are subject to availability. They are sanitised in between use.

The General Manager is responsible for all aspects of our ‘COVID-19 Secure’ operating plan. You can contact the Duty Manager at any time prior to, and during your stay, should you have concerns related to this or any other matter.

The Hotel

Cleanliness

- The highest food safety standards will continue to be maintained

- Enhanced cleaning programme in public areas with an increased frequency in disinfection of high touch areas

- Hand sanitising stations will be provided at every doorway/key public area (front desk, restaurant, spa, toilets)

- Please vacate your bedroom prior to housekeeping staff entering

- Additional disinfection will be in place of high touch room and bathroom areas (Doorknobs, TV Remote, Crave units)

Social Distancing

- Physical distancing measures will be in place in all common areas

- Signage will be displayed in all common areas to reinforce social distancing message

The Duty Manager is our designated, responsible contact person for all staff and guests COVID-19 related queries.

Our Team

Temperature Checks - Temperature checks will be taken daily before entering the building.

Cleanliness and PPE Use - All team members will be required to wash their hands (or use hand sanitiser) every 20 minutes. All team members will be required to wear PPE as appropriate.

Social Distancing – The team will follow a policy of no physical contact and maintain physical distancing, wherever possible. Implemented a standard that our teams will not be assigned to complete any tasks with more than two team members assigned unless they are working outside.

Self-Isolating – All team members will be required to stay at home if unwell and will be required to follow official guidance on self-isolating.

Meetings – We have changed most of our on-property team meetings to virtual meetings.

Shifts – We have staggered our team’s shifts and days of service and have reduced the total staff count by promoting work from home for those whose roles allow for it.

Training

- Our team have and will receive ongoing training.

- Our team have new “no contact” protocols – including handshakes.

Our Business Partners

Appointments - We will be receiving visitors and contractors to the site by appointment in advance only.

Temperature Checks - Your temperature will be taken at the hotel entrance and if your temperature is 38 degrees or above you will be refused entry.

Deliveries - Deliveries will only be received at the door, suppliers may not enter the premises unless they have an appointment.

Access - Access to back of house areas restricted to staff only. No guest tours or contractor use of welfare facilities is permitted.

What are our terms and conditions on cancellations?

We have flexible terms and conditions for all individual bookings whereby you can cancel 48 hours prior to arrival for a full refund. For group and event bookings please speak directly to the hotel, our terms remain the same.

For bookings of 10 nights or more, a 14 day cancellation policy will apply, so as long as you cancel by 3pm 14 days prior to arrival, you will not be charged. If you do cancel within 14 days of arrival, you will be charged for each night booked. If we are able to sell any of the nights, you will not be charged for these. You may wish to take out insurance cover.

Dining with us? 

From 17th May:

- We will be open in all outlets inside and out

- Rule of 6 or two households applies

From 19th July: No restrictions

On Booking - All bookings must be made in advance. For all restaurant bookings, you will be asked to provide contact details

Restaurant Layouts

- We will limit table linens and have established strict table/chair sanitisation procedures between guest seating periods.

- We have expanded our in-room dining

Menus - Single-use menus will be in place across all outlets excluding our outdoor outlets.

Visiting the spa?

From 17th May: Facilities and treatments will be available to all guests.

From 19th July: No restrictions.

Face Coverings - Masks must be worn during treatments, with the exception of facials.

Temperature Checks - Before entering the spa your temperature will be checked and if it is 38 degrees or over you will be refused entry.

NHS Track & Trace - We are required by law to record and retain for a period of two weeks the names and contact details of all visitors to the property. This information will be supplied to NHS Track & Test service on request. We urge you to download the NHS COVID-19 app and to scan the QR code which is displayed at all entrances to the hotel and spa.

Spa Members only - Spa Members will be required to swipe their Membership card on arrival.

Pre-arrival Health Questionnaire - You will be asked to complete a pre-arrival health questionnaire and return it prior to arrival. If you are receiving this email on behalf of your household please complete one form per household.

Facilities

- The indoor pools and gymnasium will operate on a first come first served basis operating a one in one out policy.

- Children's swim times must be pre-booked within the 30 minute slots available (09.00-10.30hrs and 16.00-17.30hrs). This service will be exclusive to families only and will work on a first-come, first-served basis and must be booked in advance.

- Signage and a procedure will be in place to ensure social distancing is followed.

- We will only offer bottled water

- Class sizes will be reduced

- Sauna and Steam rooms will be open from 17th May and subject to social distancing controls

Cleanliness

- All areas of the spa will be disinfected on a regular basis.

- Hand sanitising stations will be in place at the entrance of all areas in the spa and health club.

- Gym equipment will be disinfected between each guest’s use; either by the guest or by the health club attendant. A validation method will be in place

- In spa treatment rooms, all surfaces and fixtures will be disinfected between each client.

- Spot mop cleaning and disinfection will be performed on spills when they occur.

- Electrostatic sanitisation of all common areas including, the gymnasium, treatment rooms, fitness suites, steam room, changing rooms, and pool bar will take place daily.

- All tools and equipment will be sanitised after each client (e.g. combs, brushes, hairpins, rollers).

Our team's commitment to you

We are delighted to announce that we have now been presented with the We're Good To Go certification. The accreditation is the official UK mark to signal the efforts put in place by our team and shows that as a business we have worked hard to follow Government and industry COVID-19 guidelines. It also confirms that we have appropriate processes in place to maintain cleanliness and aid social distancing.

Finally, as a guest of Chewton Glen, we ask for your support by…

  • Completing your Guest Health Questionnaire 24 hours in advance of joining us. If we do not receive this back in advance of your stay, you may be refused entry. We cannot accept reservations from guests who have been advised to quarantine in the last 14 days. You will be asked to confirm this on your Health Questionnaire prior to arrival.
  • If in the unfortunate case, you have any COVID-19 symptoms such as fever, cough, shortness of breath, or loss of taste and smell, we ask that you contact us, and allow us to reschedule your stay.
  • It is important to note, that for the safety of our guests and the safety of our team, that any guests displaying symptoms consistent with COVID-19 will be requested to seek medical attention. Should you be advised to self-isolate, we will request that you check out immediately and return home. You will be refunded the balance of your stay.
  • We ask that everyone respects the 1m+ social distancing guidance, not because we don't love you...but because we do!
  • And finally, please treat our team and your fellow guests with kindness and respect; this is a difficult time for all of us.
  • We can’t wait to see you soon. Travel safe and stay well.